Checklist for Submitting Theses and Dissertations

The following forms must be completed and ready to submit prior to GSAS’s inspection of the Ph.D. dissertation; otherwise, the dissertation will not be accepted:

1. Final Examination Form (.pdf) (if department has not already submitted it to GSAS).
2. Survey of Earned Doctorate Form (.pdf) (only for PH.D. degree candidates)
3. Microfilm Agreement Form (.pdf) with a copy of the signed title page with (advisor’s name printed legible) and a copy of the Abstract double spaced, no more than 350 words, attached to the Microfilm Agreement Form. A copy of the Abstract must also be in each copy of the dissertation (only for PH.D. degree candidates).

The following form must be submitted when you submit your master’s thesis unless your department has already submitted the form to GSAS:

1. Final Examination Form (.pdf) (if department has not already submitted it to GSAS).

Graduate School of Arts and Sciences’ requires two copies of thesis or dissertation.

Binding fees are $17.50 per copy + tax

For Ph.D. dissertations, microfilming is required which is $75.00

Copyright is optional (it is $70.00 to copyright your dissertation) if desired, a copyright sheet MUST be included in each copy of the dissertation with the following information centered at the bottom of the page leaving a 1 inch margin:

©Copyright by
Your Name
All rights reserved
Date (month & year of graduation)

Suggested Page Order:

Dissertations

Title Page
Copyright Page (if applicable)
Abstract
Signature Page (if not on the title page)
Dedication Page (optional)
Body of Text

Thesis

Title Page
Abstract of introduction (if applicable)
Signature Page (if not on title page)

Margins

The left hand margins must be l.5”; all other margins 1” including the page numbers for both thesis and dissertations.

Page Numbers

All pages are to be numbered in the upper right hand corner leaving a 1 inch margin at the top. Pages preceding text such as copyright page, abstract, dedication, etc. must be numbered using Roman Numerals.

Title Page

Title page must strictly conform to the format exemplified in our downloadable sample title page (.doc, 28KB).

Labels

Each copy of thesis or dissertation must be submitted in an envelope or small box with an electronically printed label. Handwritten labels are not acceptable. The label MUST be typed in the following format:

NAME:
SHORT TITLE (36 characters or less including spaces) NO more than 36
DEGREE DATE:
DEGREE & SCHOOL:

EXAMPLE:

John E. Smith
Environmental Effects of Oxygen
May 2009
M.S., G.S.A.S.

CD Submission

If you are submitting CDs instead of hard copies, you will need to submit two CDs. Each CD and each CD case will need to have an electronically printed label. You will need only one labeled envelope to submit with the two CDs. If you wish to request a bound copy for yourself, you will need to bring an additional CD for printing purposes.

Digital Format

Documents will ONLY be accepted in PDF format (include all fonts, no compression or password protection). The title page, copyright page (if applicable), abstract, signature page (if not on title page) dedication page (optional) and body of text MUST be combined into ONE pdf file on the CD or it will not be accepted. The file MUST be saved as the student’s name; the student’s last name then first name.

EXAMPLE: Smith, John E.

Helpful Reminders

The Alderman Copy Center hours for accepting theses and dissertations are Monday through Friday, 8:00 a.m. to 4:00 p.m.

If your thesis or dissertation is more than 350 pages, you will be required to divide your dissertation into two volumes. The binding fee is $17.50 per volume. The signed title page must accompany each volume along with a page designating Volume I and Volume II.

Color Pages

If you are having Alderman Copy Center make copies of your thesis or dissertation, you will need to make a list of the pages you want printed in color.

Remember to bring envelopes or boxes labeled for each copy you are getting printed. The Alderman Copy Center does not provide envelopes or boxes. So if you bring one copy to be submitted and you need additional copies to be made, you need an envelope and typed label for each copy.

Remember to bring an additional envelope and label for every copy you are getting printed. Printing and Copying Services cannot provide envelopes. Your thesis/dissertation is sent away for binding and will take 4-6 months to be printed and bound.

Once the school copies are bound, they both stay in Alderman Library. You are responsible for picking up any additional copies. Alderman Copy Center can mail your personal copies to you. It is $7.00 per copy and can only be shipped to one address.