New Transfer Student Guide: Evaluation of Transfer Credits
Submitting Your Transcript
To be admitted as a transfer student, you must submit to the Admission Office your official final transcript from every previous college or university. Transfer students whose admission is conditional upon successful completion of specified subjects in the Summer Session must also submit their summer school transcript.
We cannot complete transfer credit evaluations until we receive your final transcript with your spring term grades. To expedite this process, you should make a request to your school's Registrar to send your transcript to our Office of Admission as soon as possible after your final grades are recorded.
If the Admission Office does not receive your official transcript with your final semester grades by June 30, 2008, we cannot guarantee that we will have your transfer credit evaluation completed before Summer Orientation.
Credit Evaluation Process
In general, we accept transfer credit for any course that is comparable to one that we offer at the University and in which you have earned a grade of C or better. The credit awarded will be no more than the amount given by the sending school (in the case of institutions using a quarter system, three quarter-hours equal two credit-hours), and we transfer credits only, not grades or grade-points. For a more complete description of the University’s policy on Transfer Credit, see Chapter 5 of the Undergraduate Record.
Expect to receive notice that we have completed your course evaluation some time between late June and early August, depending upon when we receive your final transcript. As soon as we evaluate your transcript, we will notify you that we have posted your credit (see below for directions on checking your credit). If you are a second-year student, we will also let you know the name of your Faculty Advisor. If you are a third-year student, your major department will assign you an advisor when you declare a major during Summer or Fall Orientation. If you have questions about your major, you may wish to contact the undergraduate director of your intended major program or department after we have evaluated your transfer credit. The undergraduate director or another departmental advisor will be available during summer orientation for third-year students and during fall orientation for all students.
As new transcripts or test scores become available, we may add or revise transfer or other non-UVa credit to your record throughout the summer. Rather than contacting Dean Papovich's office about additional credit that you expect, first please check ISIS On-line as follows:
- Go to http://www.virginia.edu/isis
- Type in your ID number and your PIN number
- Click on Transfer Credits
If you see a blank screen, continue to scroll down. If we have received your transcript and evaluated your credits, your evaluation of courses will be shown there. As noted above, this screen may change as we receive summer transcripts, AP or IB scores, dual enrollment courses, etc. If there are no changes, it is very possible that we have not received any additional documentation. In this case, please request your previous school or the appropriate testing center to send your transcript to the College of Arts and Sciences at the address below.
If you believe we have made an error evaluating your transfer credit, you may request a review. To do this, forward a syllabus of the course in question to Gloria Gates, College Transfer Credit Evaluator. Mrs. Gates' office is 211C Garrett Hall. Her mailing address is P.O. Box 400133, Charlottesville, VA 22904. Her e-mail is .
Final Offer of Admission
Once we receive your transcipt and evaluate your credits, the Office of Admission will make your offer of admission final provided that your work in the spring term is commensurate with your previous performance.
Course selection for the fall semester does not constitute matriculation. Students whose credentials are not complete by August 15, 2008, will be disenrolled from their courses and may have their registration canceled.